These are the fields on New Asset and Edit Asset, in order. Only the name is required.
| Field | What it's for |
|---|---|
| Name | What everyone sees on tiles, packs and the Logger. |
| Item / Case | An item is packed into cases; a case holds items. |
| Brand, Model | Shown under the name on the card; search finds them. |
| Quantity | How many identical assets to make (1 to 50). Each is a separate asset with its own serial number; they share the photo and details. When editing, it only goes up, adding copies. |
| Profiles | Which profiles it belongs in. |
| Category | One from the shared list, suggested from the name. See Categories (asset types) and a profile's industry. |
| Tags | Free words that search finds ("spares", "stage left"). Items only: the website's case form has no Tags row, and tags added to a case on the iPhone app stay on that phone. |
| Case Number, Luggage Type | Cases only. Luggage Type is Cabin or Hold. |
| Serial Number, Owner | Items only. Owner is a name you type (whose kit it physically is), separate from which account added it. |
| Length, Width, Height, Weight | In your units. Stored precisely and converted; the card shows "0.40 kg" and "550 × 350 × 230 mm". |
| Item name in Find My | The name of its tracker in the Find My app. The card then shows a Find My button that opens Find My on the iPhone, or a "Find My: …" badge on the website. Searching "find my" or "airtag" lists every tracked asset. |
| Currency, Value | Its value for insurance and customs paperwork. Twenty currencies, GBP by default. |
| On Carnet, Customs Description, Country of Origin | Shown with Show Advanced Features on. They feed the ATA Carnet list (Pro). |
| Notes | Anything else. |
| Private | Items only, owner only: hides it from other members. See Private items: hide an item from other members. |
iPhone app
On the iPhone app
- Open the asset's card (tap its tile) and tap the details, or press and hold and choose Edit Asset.
- Fill in the sections: Details, Profiles, Category, Tags, Case Details or Identification, Dimensions & Weight, Find My, Value, Notes.
- Tap Save.
Units: tap the profile button, then Settings › Preferences to choose Weight Unit (kg or lbs) and Dimension Unit (mm, cm or inches). The form and every card follow it.
Website
On the website
The same fields in the same sections. Units come from Settings › Preferences there too.
Good to know
- The card shows only what's filled in: brand, model, category, folder, weight, size, the CASE badge, Find My, "Owned by …" and tags.
- A pack's total weight adds up its assets' weights, so weigh cases and heavy items at least.
- A value or size you don't touch when editing keeps its exact stored number, even if the form rounds it to your unit.
- Documents (PDFs, files, photos, links) don't attach to an asset. They belong to a profile, on the Home page: see Documents: notes, links, files and photos for a profile.
- Exports: a profile's CSV carries these fields (see CSV import and export (Pro)); pack PDFs show photos, weights and serial numbers.